How to Choose the Best Team Communication Software

How to Choose the Best Team Communication Software

In today's digital age, virtual workspaces have become a norm for teams to collaborate, communicate and work together efficiently..

Team communication software plays an important role in bridging the communication gap among team members who are working remotely or are located in different time zones, and can drastically improve productivity. There are many online collaboration tools available in the market that claim to offer the best team communication features, but choosing the right one for your team can be a daunting task. In this article, I will guide you through my process and reasoning of choosing a communication software for your virtual workspace, highlighting the importance of video collaboration and video conferencing, and discussing the benefits of using a tool such as GoBrunch.

Determine Your Team's Needs

The first step in choosing the best team communication software is to determine your team's needs. The software you choose should cater to your team's communication requirements and help them collaborate effectively. Start by asking yourself questions like:

  • Do you need a software that offers real-time communication?
  • Do you need a software that allows you to share files and documents?
  • Do you need a software that offers video conferencing and video collaboration features?
  • Do you need a software that is compatible with your existing tools and applications?

Once you have a clear idea of what your team needs, you can start evaluating different team communication software based on their features and capabilities. For example in my experience, tools that put a lot of emphasis on high quality avatar features tend to skimp on durability and connection quality. Same goes for video versus audio quality- if your meetings don’t need video, then neither does your software.

Look for Key Features

The best team communication software should offer a variety of features that cater to your team's needs. Some of the key features to look for include:

  • Real-time messaging: This feature allows team members to communicate in real-time, which is especially important for teams that need to work together on projects or tasks.
  • Video conferencing and video collaboration: Video conferencing and video collaboration features are essential for virtual teams that need to have face-to-face meetings and work on projects together.
  • File sharing: File sharing allows team members to share files and documents with each other, which is important for collaboration and project management.
  • Integration with other tools: Integration with other tools and applications, such as project management software or CRM software, allows teams to work more efficiently and effectively.

Consider Ease of Use

The team communication software you choose should be easy to use and navigate. It should not require extensive training or technical expertise to use. Look for software that offers a user-friendly interface, clear instructions, and helpful support resources.

Assess Security Features

Security is an important consideration when choosing team communication software. Look for software that offers end-to-end encryption and other security features to protect your team's sensitive data and information.

Evaluate Pricing Plans

Team communication software comes in a variety of pricing plans, including free, freemium, and paid plans. Evaluate the pricing plans of different software and choose one that offers the features and capabilities you need within your budget.

Test the Software

Before making a final decision, test the software to see if it meets your team's needs. Most team communication software offer free trials or demos that allow you to try the software before committing to a plan. Use this time to test the software's features, user interface, and compatibility with your team's existing tools and applications.

Video Collaboration and Video Conferencing

Video collaboration and video conferencing are essential features of team communication software for virtual teams. They allow team members to connect face-to-face, collaborate on projects, and work together in real-time. Video collaboration and video conferencing also promote team building and help to create a sense of community among remote team members.

Team Conferencing Solutions to Consider

While there are many team communication tools available in the marketing, it’s important to find one that satisfies your use case the best. Below are a few tools you might consider looking into, along with my personal feedback as to their pros and cons:

  • GoBrunch: Incorporating video conferencing as a direct p2p meeting solution is the highlight of this tool, along with it’s ability to host webinars and virtual events, definitely one to check out on our list!
  • Surely the most popular, and while the various tiers run relatively expensive, you get high quality customer support.
  • Asana: This tool is popular amongst the project managers as it allows you to assign tasks to individuals. Certainly useful for teams that are constantly on the go and need quick mobile access!
  • Space: this team communication tool is geared towards technical teams so if you’re a developer, check this one out!

GoBrunch: A Comprehensive Solution for Video Collaboration and Video Conferencing

GoBrunch is a comprehensive video collaboration and video conferencing tool that offers a variety of features for virtual teams. It allows teams to collaborate in real-time, share files and documents, and connect face-to-face using video conferencing. One of the standout features of GoBrunch is its ability to host webinars and virtual events, making it a great choice for teams that need to host presentations or trainings for their clients or customers. GoBrunch also offers a user-friendly interface that is easy to navigate, making it accessible for teams of all skill levels. Additionally, GoBrunch offers a free plan with limited features, making it an affordable option for small teams or teams on a tight budget.

In terms of security, GoBrunch offers customizable settings to control access to webinars and meetings, allowing teams to maintain control over who can attend and participate. Overall, GoBrunch is a great option for virtual teams that need comprehensive video collaboration and video conferencing features. It offers a variety of features and capabilities at an affordable price, making it accessible for teams of all sizes and budgets.


Choosing the best team communication software for your virtual workspace requires careful consideration of your team's needs, key features, ease of use, security, and pricing plans. Video collaboration and video conferencing are essential features for virtual teams, and GoBrunch offers a comprehensive solution for teams looking to collaborate in real-time and connect face-to-face. By evaluating your team's needs and testing different software options, you can choose the best team communication software that will help your team collaborate effectively and efficiently in your virtual workspace.

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Aleksey Weyman

Aleksey Weyman is a writer and founder of Millennial Moderator. He has over a decade of experience in published writing, technology (formerly Amazon, Apple) and digital marketing for business brands. His expertise with team communication tools comes from many years of building teams in the technology and music industry spaces.